The Board of Directors
CARD is a membership and functions members are drawn from the Anglican Church (Episcopal Church of South Sudan), Diocese of Wau and Northern Bahr el Ghazal Internal Province of the Episcopal Church of South Sudan.
The membership of CARD are drawn from the following areas as per Episcopal Church of South Sudan’s policies of Christian Based organisations of the Episcopal of South Sudan, Northern Bahr el Ghazal Internal Province.
- Dean of the Province
- Diocese of Wau
- Diocese of Aweil,
- Diocese of Abyei,
- Diocese of Tonj
- Diocese of Gogrial
- Raja Area
- Others Dioceses that will be created by the Archbishop of Northern Bahr EL Ghazal Internal Province and agree by the member of the board of Trustee to be include when pass in general assemble.
The members are draw from the above mention Dioceses through the general assembly and elect their representatives to the board of trustees. The board meets at least three Times in a year to check on the organisation and also when circumstances demand.
The Board of trustees have power to appoint and dismiss The Executive Director who is the Chief Executive Officer (CEO) of the organisation and Secretary General of board of trustee.
The Management Board
The Chief Executive Officer is appointed and mandated by the Board of Trustee to manage, run and coordinate of the day to day affair or activities of the organisation in accordance with and in compassion with eh criteria, policies and requirement laid down by the organisation to achieve its goals as aforesaid by the general assemble. The chief executive officer will ensure that the policies and programs of the organisation are executed and implement, as well as undertake the supervision of the projects and staff and other functions laid out in the CARD’s constitution. Chief Executive officer oversee the Management Committee which consists of Departmental heads and project managers, Human resources manager, accountant and logistic officer. Field staff who do the actual implementation of the activities are present in all the locations where CARD operates.
CARD is legally registered in South Sudan with National Ministry of Humanitarian Affair as National organisation under chapter 3, section 10 of NGOs Act. The registration is renewal yearly as require by the South Sudan National organisation law. It is legally accountable and answerable to the Diocese of Wau & Northern Bahr el Ghazal Internal Province and South Sudan Internal Province, as well as State government, National government, NGOs or others institutions to which it is bonded to.
It is legally entitled to all privileges, rights, benefits, outstanding services, considerations or gratitude provided by the Episcopal Church of South Sudan Diocese of Wau, Northern Bahr el Ghazal Internal Province and the Anglican Church to Christian organisations as well as gratitude provided by the government of South Sudan to indigenous Non-Governmental Organisations.
CARD it a sole representative of its identity in all transactions, dealings, communication, work execution and other stated activities therein.
Financial Management Policies
It is CARD’s policy to maintain good accounting records based on generally accepted accounting principles for non-profit organisations, subject to different donor agency guidelines, as applicable. Within these principles, CARD adheres to generally accepted accounting principles, to ensure costs are reasonable, allowable, and allocable. As such, financial records are maintained and reports are prepared on a cash basis, with the capability to prepare reports on an accrual basis. Accurate accounting and financial reporting within CARD are integral to providing the necessary information for budgeting, planning, and management responsibilities.
To achieve this, CARD’s financial management and reporting systems are constructed so that: Each funding source is individually identified and individual expenses are coded in a manner to ensure that the expense is charged to the correct funding source; costs are treated consistently with CARD’s written policies and procedures and are applied uniformly between federal and non-federal funds; all payments are based on fully supporting documentation; all financial records are supported by source documentation; only reasonable and necessary costs for the performance of an award are charged to that award; reports can compare actual expenditures with planned expenditures;
Within CARD’s financial management and reporting system, a number of checks and balances have been established. Given the small size of the CARD staff, there are limitations in our ability to provide a complete separation of duties and responsibilities. We believe, however, that through the combination of a sound accounting system, daily attention by our administrative assistants, and regular oversight by management, and independent activities, such as our annual financial audit and, as needed, accountant support, we can achieve sufficient separation of duties and responsibilities.
Chart of accounts. Accounting system shall ensure that all expenditures are properly recorded and assigned to the appropriate grant or contract. For each grant or contract, expenditures shall be tracked, at a minimum, according to the federal object class categories: personnel, fringe benefits, travel, equipment, supplies, contractual, construction, and other. A detailed chart of accounts will be developed in consultation with the accountant.
Cash management Cash only cash necessary to meet anticipated day-to-day expenditures plus a reasonable cushion for emergencies shall be kept available
Bank Accounts a separate general ledger account is maintained for each bank account. A separate bank account may be opened to meet the specific requirements of a donor or as deemed necessary by CARD
Cash Receipts. The mail is to be opened by the Finance Administrator, and all checks received must be recorded in a “check log.” The check log must include the date, name of sender, amount, and purpose of all checks received
Supporting Documentation for Payments for project-related expenditures, all supporting documentation, including funding source, must be approved for payment by the Director
Bank Statement and Reconciliation All bank statements are sent to CARD and opened by the Director. The bank statements shall be reviewed by the Director and the bank reconciliation performed on a monthly basis
Check Control the Check Register, which is internal to the Quick Books Pro accounting system, is maintained by the Finance Administrative. The check register identifies the check number, date the check was issued, vendor, purpose and amount. Checks are kept under lock, and physical access to un-issued checks is restricted to the finance Administrative and the Director
General. It is CARD’s policy to have a system of checks and balances in all of its operations. Basic controls and check and balances are incorporated throughout each of CARD’s policies and procedures manuals
Funds control .A basic element of project accounting is funds control (i.e., writing commitments such as contracts and purchase orders when project funds are available). This is an integral part of CARD’s internal controls and funds control. Consequently, as stated in CARD’s “Procurement Policy Manual”.
The Most Rt, Rev, Moses Deng Bol.
The Archbishop of Northern Bahr el Ghazal Internal Province &
The bishop of Wau Diocese & Chairperson of the Board of Directors
Hai Mozephin, Next to Wau Teaching Hospital
C/O ECS Provincial Office
P.O. Box 110, Juba South Sudan
Email. Boardbishop@cardwau.anglican.org or email@example.com
The Rev, Andrew Apiny Macham.
The Christian Action for Relief and Development -CARD
Hai Mozephin, Between Wau Teaching Hospital & Governor’s Palace
C/O ECS Provincial Office
P.O. Box 110, Juba South Sudan
Email: firstname.lastname@example.org /email@example.com
Phone +211958884470, +211929090006